How to use Bing Copilot for YOUR Work!

Scott Brant

11 Oct 202320:23

TLDRThis tutorial explores the advantages of using Bing Chat for Enterprise over alternatives like Microsoft Co-Pilot and Chat GPT, highlighting data privacy and cost-effectiveness. It demonstrates how to integrate Bing Chat into daily tasks within Microsoft 365, such as drafting emails, summarizing PDFs, and creating content in Word and PowerPoint, ensuring data remains within the IT environment and aligns with IT policies. The video also compares the features and costs of Bing Chat with Microsoft Co-Pilot, positioning Bing Chat as a powerful, no-cost tool that respects user privacy and integrates seamlessly with existing Microsoft services.

Takeaways

😀 Bing Chat for Enterprise is a tool that can assist with various work tasks such as writing emails, messages, reports, creating images, and summarizing PDFs.
🔒 One of the main advantages of Bing Chat for Enterprise is the commitment from Microsoft that no access to user data will be retained for further learning of the Bing chat model, ensuring privacy and security.
🆓 Bing Chat for Enterprise is effectively free for those with a Microsoft 365 business plan, offering a cost-effective alternative to other tools.
💰 Microsoft co-pilot, while more powerful, comes with a higher cost, which may not be justifiable for some organizations, especially if the benefits are not clear.
❌ Chat GPT has been known to retain user data to improve its model, which can be a concern for businesses wanting to keep their data confidential.
🌐 To use Bing Chat for Enterprise, one must sign in with a work or school account through the Edge browser and grant access to data in one of the browser tabs.
📧 Bing Chat can help draft replies to emails and create new emails by providing context and prompts, though it does not have direct access to business data.
📝 The Bing chat sidebar can also assist in drafting messages in Microsoft Teams and summarizing PDFs when opened in the Edge browser.
📈 Bing Chat can analyze data from images, such as screenshots of Excel spreadsheets, to provide summaries or insights, despite some limitations in Office apps.
📑 Bing Chat can generate new content for Microsoft Word based on provided context and parameters, aiding in the creation of documents.
🖼️ New features allow Bing Chat to create custom images based on descriptions, which can be used in presentations or other materials.
🚀 Bing Chat for Enterprise is a starting point for organizations looking to integrate AI into their workflow, with the option to consider more advanced tools like Microsoft co-pilot as they grow.

Q & A

What is the main purpose of the Bing chat for Enterprise discussed in the video?
-The main purpose of Bing chat for Enterprise is to assist users in their daily workload by helping with tasks such as writing emails, messages, reports, creating images, using PowerPoint, and summarizing PDFs, all while ensuring data privacy and security.
Why might someone choose Bing chat for Enterprise over other tools like Microsoft co-pilot or chat GPT?
-One might choose Bing chat for Enterprise due to its commitment to data privacy, as Microsoft won't have access to user data, ensuring it's not retained to learn the Bing chat model further. Additionally, it aligns with existing IT policies and is effectively free for those with a Microsoft 365 business plan.
What are some of the advantages of using Bing chat for Enterprise mentioned in the video?
-The advantages include no retention of user data for model learning, inability for Microsoft to audit chats, adherence to IT policies such as multifactor authentication, and device management, as well as being free for Microsoft 365 business plan users.
How does the cost of Microsoft co-pilot compare to Bing chat for Enterprise?
-Microsoft co-pilot is a more powerful tool but comes at a higher cost, rumored to be at least $30 per user per month with a potential minimum user commitment, making it a significant investment for some organizations.
What is the difference between Bing chat for Enterprise and Microsoft co-pilot in terms of integration and access to business data?
-Bing chat for Enterprise is a sidebar in the browser that does not have access to business data, while Microsoft co-pilot is integrated within Microsoft 365 apps and has immediate access to company business data.
How can Bing chat for Enterprise help with drafting replies to emails?
-Bing chat for Enterprise can help draft replies by understanding the context provided by the user and generating a response based on that context, which can then be copied and pasted into the email.
What is the process of using Bing chat for Enterprise to create new emails?
-To create new emails, users define the context and purpose of the email in Bing chat for Enterprise, set the tone, and then generate a draft. The draft can be reviewed, adjusted, and then copied into the email application.
How does Bing chat for Enterprise assist with summarizing PDFs?
-Bing chat for Enterprise can summarize PDFs by accessing the data within the PDF when opened in the Edge browser, understanding the content, and generating a summary based on the user's request.
What limitations does Bing chat for Enterprise have when working with Excel data?
-Bing chat for Enterprise may not be able to directly analyze and summarize data from Excel spreadsheets within Office online apps due to some quirks in the integration. However, it can analyze data from images of spreadsheets taken using the Snipping Tool.
How can Bing chat for Enterprise help in creating new content in Microsoft Word?
-Bing chat for Enterprise can generate a draft document in Microsoft Word based on the context and parameters provided by the user, such as the topic, tone, and document type. The draft can then be copied into Word for further refinement.
What new capability does Bing chat for Enterprise have for creating images?
-Bing chat for Enterprise has a new capability to create images based on user descriptions, which can be used in presentations or other documents, offering a unique way to generate custom imagery.

Outlines

00:00

🤖 Introduction to Bing Chat for Enterprise

The script introduces Bing Chat for Enterprise, an AI tool that can assist with various tasks such as writing emails, messages, reports, creating images, and summarizing PDFs. The author expresses initial uncertainty about the tool's capabilities but eventually finds that it can be used effectively even without access to Microsoft's co-pilot. The tutorial aims to demonstrate how Bing Chat for Enterprise can be integrated into daily work to save time, with an emphasis on its data privacy advantages, including no data retention by Microsoft and adherence to IT policies. The video also compares Bing Chat for Enterprise with other tools like co-pilot and chat GPT, highlighting the cost-effectiveness and data security of Bing Chat.

05:03

🔒 Setting Up Bing Chat for Enterprise with Data Privacy in Mind

This paragraph details the setup process for Bing Chat for Enterprise, emphasizing the importance of data privacy. It guides users through opening the Edge browser, signing in with a work or school account, and adjusting settings to allow Bing Chat access to data in browser tabs. The tutorial clarifies that Bing Chat operates in a sidebar and does not have direct access to business data within Office apps, thus requiring users to provide context for effective assistance. The script also showcases how to use Bing Chat to draft email replies and new emails within Outlook for the web, highlighting the tool's ability to generate content based on the context provided by the user.

10:05

📬 Utilizing Bing Chat for Drafting Replies and Messages in Teams

The script explains how Bing Chat for Enterprise can be used to draft replies to messages in Microsoft Teams. It demonstrates the process of copying a message and providing context to Bing Chat to generate a professional response. The author also discusses the limitations of Bing Chat when interacting with Office apps like Excel and how it can be used to summarize data by taking screenshots of spreadsheets. The paragraph concludes with a brief mention of a 365 coach service for training and consultancy in Microsoft 365, offering a free ebook for additional tips and tricks.

15:05

📚 Summarizing PDFs and Analyzing Excel Data with Bing Chat

This section of the script explores Bing Chat's capabilities in summarizing PDFs and analyzing data within Excel. It describes how to open a PDF in the Edge browser to allow Bing Chat to read and summarize its content. The script also addresses the limitations when trying to summarize Excel data directly within the Office app and offers a workaround by taking a screenshot of the data and uploading it to Bing Chat for analysis. This allows Bing Chat to provide insights based on the visual representation of the data.

20:05

📝 Creating Content in Word and Images with Bing Chat for Enterprise

The final paragraph of the script focuses on creating new content in Microsoft Word and generating images using Bing Chat for Enterprise. It explains how to use Bing Chat to draft documents by providing context and desired parameters, resulting in a generated document that can be adapted and formatted as needed. Additionally, the script introduces Bing Chat's new feature to create images based on user-provided descriptions, which can be used in presentations or other materials. The author concludes by emphasizing the benefits of using Bing Chat for Enterprise, such as data privacy and alignment with IT policies, and encourages viewers to subscribe for more productivity tips.

🎉 Conclusion and Call to Action

In the conclusion, the script wraps up the tutorial on Bing Chat for Enterprise, summarizing its benefits and capabilities. It reiterates the importance of starting with no-cost options like Bing Chat before considering more expensive tools like Microsoft co-pilot. The author encourages viewers to subscribe to the channel for weekly productivity content and to become 'productivity superstars' with the help of the provided tools and tips.

Mindmap

Keywords

💡Bing Copilot

Bing Copilot refers to a feature that integrates Bing's search capabilities with a chat interface to assist users in various tasks. In the context of the video, Bing Copilot for Enterprise is a tool that can help with tasks such as writing emails, creating messages, and summarizing documents. The script discusses how it can be used to enhance productivity without the need for access to Microsoft's more advanced (and costly) co-pilot service.

💡Microsoft co-pilot

Microsoft co-pilot is a service that integrates with Microsoft 365 applications, providing business data within the model and appearing inside the apps used daily. The video contrasts Bing Copilot for Enterprise with Microsoft co-pilot, highlighting the latter's deeper integration and higher cost. The script mentions that co-pilot will be 'infinitely more powerful' but comes with a 'high cost,' indicating a trade-off between functionality and expense.

💡Data retention

Data retention in the script refers to the practice of storing user data to further train and improve the AI model. Bing Copilot for Enterprise is praised for not retaining user data, ensuring privacy and aligning with IT policies. This is contrasted with chat GPT, which is cautioned against due to its data retention settings that could potentially compromise confidential business information.

💡Multifactor Authentication

Multifactor Authentication (MFA) is a security measure that requires users to provide two or more verification factors to gain access to a resource. The script mentions that Bing Copilot for Enterprise aligns with IT policies, including the use of MFA, when signing into services in Microsoft 365, indicating a focus on security and user protection.

💡Device management

Device management involves the oversight and administration of devices within an IT environment. The script includes device management as a significant component of the benefits offered by Bing Copilot for Enterprise, suggesting that it provides tools to help manage devices effectively as part of the Microsoft 365 business plan.

💡Microsoft 365 business plan

The Microsoft 365 business plan is a subscription service that includes a range of productivity and collaboration tools. The video script mentions that Bing Copilot for Enterprise comes at no additional charge with this plan, emphasizing the value of the service as part of an existing business subscription.

💡Chat GPT

Chat GPT is an AI chatbot that has been around for some time and is known for its ability to generate human-like text based on user prompts. The script warns about the risks associated with Chat GPT, such as data retention that could lead to the misuse of confidential information, advising caution when using it for business tasks.

💡PDF summarization

PDF summarization is the process of condensing a document into a shorter, more digestible format while retaining the essential information. The video demonstrates how Bing Copilot for Enterprise can summarize PDFs, which is particularly useful for quickly understanding and communicating the key points of lengthy documents.

💡Cost-benefit analysis

A cost-benefit analysis is a process used to evaluate the strengths and weaknesses of alternatives used to achieve outcomes. In the script, Bing Copilot is shown performing a cost-benefit analysis on campaign data from an Excel spreadsheet, helping to determine which campaign was the most effective based on the data provided.

💡Content creation

Content creation refers to the process of developing original content, such as documents, images, or presentations. The video script shows Bing Copilot for Enterprise assisting in content creation within Microsoft Word and PowerPoint, generating drafts and images that can be customized and used by the user.

💡Image generation

Image generation is the process of creating visual content, such as images or graphics, often for use in presentations or documents. The script describes a new feature of Bing Copilot that allows users to request custom images, which can then be used in various Microsoft 365 applications, enhancing the visual appeal and effectiveness of the user's content.

Highlights

Bing chat for Enterprise can be used for various work tasks such as writing emails, messages, reports, creating images, and summarizing PDFs.

Bing chat for Enterprise offers the advantage of no data retention for further learning of the model, ensuring privacy.

Microsoft 365 business plan users get Bing chat Enterprise at no additional charge.

Microsoft co-pilot, while more powerful, comes at a higher cost of $30 per user per month.

Chat GPT has been known to retain data to improve its model, which may pose privacy concerns for business data.

Bing chat for Enterprise is limited to a sidebar in the browser but can still assist with work tasks.

The Bing chat sidebar can help draft replies to emails and create new emails with context provided by the user.

Bing chat can be used to draft messages in Microsoft Teams, defining the context and tone for better responses.

Bing chat can summarize PDFs when opened in the Edge browser, providing a quick understanding of the document's content.

For Excel data analysis, Bing chat can interpret images of data for cost-benefit analysis when direct access is limited.

Bing chat can generate new content for Microsoft Word based on provided context and parameters.

Images can be created by Bing chat based on descriptions, which can be used in presentations or documents.

Bing chat aligns with existing IT policies, including multi-factor authentication and device management.

While Bing chat for Enterprise has limitations, it is a cost-effective starting point before considering Microsoft co-pilot.

The tutorial demonstrates practical applications of Bing chat for Enterprise to enhance daily work productivity.

Bing chat for Enterprise is a tool that respects user privacy and integrates well with Microsoft 365 ecosystem.

The video encourages viewers to subscribe for weekly tips on becoming a productivity superstar with Microsoft 365 tools.

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