Gmail AI | Write Emails with AI in Gmail

Jason Gandy
5 Sept 202308:22

TLDRGoogle Workspace Lab's new 'Help me write' AI tool in Gmail revolutionizes email drafting and refinement. This AI-powered feature allows users to quickly generate email text on any topic or enhance existing drafts, saving time and effort. From crafting welcoming emails for new subscribers to creating promotional content for sales, the tool's intuitive interface and powerful capabilities make it an invaluable resource for business owners, email marketers, and anyone frequently sending emails. The video demonstrates how to use the tool to write personalized, engaging emails with ease, showcasing the AI's ability to understand prompts and generate contextually relevant responses.

Takeaways

  • 🚀 Google Workspace Lab has released an AI tool called 'Help me write' for Gmail that can draft emails based on user prompts.
  • 💼 This tool is particularly useful for business owners, email marketers, entrepreneurs, and frequent email senders to save time and improve email quality.
  • 📬 To access the AI tool, users need to click the 'Help me write' button, represented by a magic pencil icon, in the Gmail compose window.
  • 📝 Users can input various prompts for the AI to generate email drafts, such as thank you letters, anniversary wishes, or conference introductions.
  • 📝📈 The AI can generate promotional emails, including details about sales and product information, based on the user's input.
  • 🎉 The AI-generated text can be inserted directly into the email draft, where it can be further edited and personalized by the user.
  • 🔄 If the initial AI draft does not meet expectations, users can refine the text using options like 'formalize,' 'elaborate,' 'shorten,' or the 'I'm feeling lucky' option for a random result.
  • 📝🔧 The 'Help me write' tool also assists in refining existing email drafts, offering the same set of refinement options.
  • 📝👌 The tool's refinement features can enhance the tone, length, or style of the email, making it more suitable for the user's needs.
  • 📧 The AI tool is designed to be user-friendly, allowing for easy integration and editing of AI-generated content within Gmail.
  • 🌟 The introduction of AI in email writing demonstrates the potential of AI as a writing assistant and a time-saving tool in professional communication.

Q & A

  • What is the new AI tool released by Google Workspace Lab for Gmail?

    -The new AI tool released by Google Workspace Lab is called 'Help me write', which can instantly draft emails based on user prompts using artificial intelligence.

  • Who can benefit from using the 'Help me write' AI tool in Gmail?

    -Business owners, email marketers, entrepreneurs, or anyone who sends emails frequently can benefit from using the 'Help me write' AI tool.

  • How can a user access the 'Help me write' AI tool in Gmail?

    -A user can access the 'Help me write' AI tool by clicking the magic pencil icon in the toolbar at the bottom of the message box beside the send button.

  • What kind of prompts can be used with the AI tool to generate email text?

    -The prompts can be anything such as a thank you letter, a birthday wish, an introduction for someone met at a conference, or any other type of email content the user wants to write.

  • Can the AI tool generate emails for promotional purposes?

    -Yes, the AI tool can generate promotional emails, as demonstrated in the script with an example of a promotional email for a 50% off sale on women's t-shirts.

  • How does the AI tool refine an existing email draft?

    -The AI tool refines an existing email draft by providing options to formalize, elaborate, shorten the text, or even generate a random result through the 'I'm feeling lucky' option.

  • What is the purpose of the 'recreate' button in the AI tool?

    -The 'recreate' button allows the user to ask the AI to generate a new version of the email text if the initial generated text does not meet the user's expectations.

  • Can the AI tool's generated text be edited by the user?

    -Yes, after the AI generates the text, the user can edit and format it just like they wrote it themselves.

  • How does the AI tool assist in writing a thank you email to a team member?

    -The AI tool can generate a thank you email draft, which the user can then refine and personalize as needed before sending.

  • What is the significance of the 'I'm feeling lucky' option in the AI tool?

    -The 'I'm feeling lucky' option allows the AI to generate a completely random result, which could be a very short version of the message or even written in a song format.

Outlines

00:00

🚀 Introduction to AI-Powered Email Drafting in Gmail

This paragraph introduces the 'Help me write' AI tool recently released by Google Workspace Lab for Gmail. It's designed to save time by instantly drafting emails based on user prompts or refining existing drafts. The tool is particularly beneficial for business owners, email marketers, and frequent email senders. The speaker guides the audience through the process of accessing the AI tool in Gmail, starting from logging into the account to composing a new email and using the 'Help me write' feature to generate email drafts with various prompts, such as a thank you letter or an introduction to a new contact.

05:00

📝 Utilizing AI for Email Personalization and Promotions

The second paragraph demonstrates the AI tool's capabilities in generating personalized and promotional emails. It showcases how to use the tool to create a welcome email for new subscribers and a promotional email for a limited-time sale on women's t-shirts. The AI-generated texts are evaluated for their effectiveness and accuracy in including provided details. The paragraph also explains how to refine the AI-generated text using options like formalizing, elaborating, shortening, or getting a random result with the 'I'm feeling lucky' option. The speaker emphasizes the ease of editing and personalizing the AI-generated text to fit the user's needs.

Mindmap

Keywords

💡AI

AI, or Artificial Intelligence, refers to the simulation of human intelligence in machines that are programmed to think like humans and mimic their actions. In the context of the video, AI is utilized to assist in drafting and refining emails, showcasing its capability to understand and generate human-like text based on given prompts. For instance, the script mentions using AI to 'instantly draft emails for you based on your prompts,' highlighting its practical application in enhancing email communication efficiency.

💡Gmail

Gmail is a widely used email service provided by Google. It is the platform on which the 'Help me write' AI tool is introduced in the video. The script describes the process of logging into a Gmail account and using the new AI feature to compose emails, emphasizing the integration of advanced technology into a familiar communication tool to streamline the email writing process.

💡Workspace Lab

Google Workspace Lab is an initiative by Google that focuses on developing and testing new features for Google Workspace, previously known as G Suite. In the script, Workspace Lab is credited with releasing the 'Help me write' AI tool in Gmail, indicating their role in innovating and enhancing productivity tools for users.

💡Draft

A draft in the context of writing refers to a preliminary version of a document or message. The video script discusses using the AI tool to 'draft emails' where the AI generates a初步version of an email based on user input. This demonstrates the AI's ability to create a foundation for communication that users can then personalize and finalize.

💡Refine

To refine means to improve the form, content, or function of something by making it more precise or accurate. In the video, the AI tool is shown to have a 'refine' function, allowing users to enhance their email drafts by making them more formal, elaborating on points, or shortening the text, as seen when the script describes the options to 'formalize,' 'elaborate,' or 'shorten' the AI-generated text.

💡Email Marketing

Email marketing is the use of emails to promote products or services, typically with the goal of enhancing the customer relationship through regular communication. The script positions the AI tool as a valuable asset for email marketers, suggesting that its ability to generate and refine emails can significantly aid in crafting effective marketing messages, as illustrated by the example of a promotional email for a sale.

💡Business Owner

A business owner is an individual who owns and is responsible for the operation of a business. The video script mentions business owners as one of the groups that can benefit from the AI tool, suggesting that the tool can assist in managing communication tasks more efficiently, thereby saving time and potentially improving business operations.

💡Entrepreneur

An entrepreneur is a person who creates a new business, bearing most of the risks and enjoying most of the rewards. The script includes entrepreneurs in the list of individuals who can benefit from the AI tool, implying that the tool can support the frequent communication needs of those starting or running their own businesses.

💡Template

A template is a pre-designed model or pattern used as a guide for creating documents or other content. The video script refers to the AI-generated emails as 'templates,' indicating that these drafts can serve as a starting point for users to customize their messages, as seen in the examples of the welcome email and the promotional sale email.

💡Insert

To insert means to put or set something into something else. In the context of the video, 'insert' refers to the action of adding the AI-generated text into the email body. The script describes clicking the 'insert' button to incorporate the refined or newly created text into the user's email draft, allowing for further editing and personalization.

Highlights

Google Workspace Lab has released an AI tool for Gmail that can draft emails based on user prompts.

The AI tool can save time by generating email text on any topic or refining existing drafts.

It's particularly useful for business owners, email marketers, entrepreneurs, and frequent email senders.

To use the AI tool, log into Gmail and start composing a new email.

Access the 'Help me write' AI tool through the magic pencil icon in the toolbar.

Type any prompt into the 'Help me write' text field for the AI to generate the email content.

Examples of prompts include thank you letters, anniversary wishes, and conference introductions.

The AI can generate a welcome email for new subscribers to a business newsletter.

The generated text can be inserted into the email draft and further personalized by the user.

The AI tool can also help write promotional emails for sales and discounts.

Providing specific details improves the accuracy of the AI-generated emails.

The AI can generate a promotional email for a 50% off sale on women's t-shirts.

The AI-generated text can be edited to include a more exciting tone if needed.

The 'Help me write' tool can also refine existing text with options like formalize, elaborate, or shorten.

The 'I'm feeling lucky' option can provide random text variations, including song formats.

The AI tool can assist in writing thank you emails, enhancing them with additional details or a formal tone.

The 'Help me write' AI tool in Gmail is a powerful writing assistant and time saver.

The tool allows for easy editing and personalization of AI-generated email drafts.

Casual Browsing

Free AI Email Writer App for You! Outlook | Gmail | Yahoo | Outlook Live

2024-07-25 10:09:00

Use AI to Write Emails | Generating Email Templates with Magical AI

2024-07-25 12:04:00

How to Face Swap Without Gmail Account Login Unlimited Face Swap Free | Tips And Trick | Remeker Ai

2024-04-14 20:00:01

Use AI to Write Your Emails for You! (Best Email AI App)

2024-07-25 12:50:00

How to Personalize 1000 Cold Emails With AI in Seconds

2024-07-25 10:24:00